SWARTHMORE-RUTLEDGE SCHOOL HOME AND SCHOOL ASSOCIATION Updated Spring 2020 

WHO WE ARE: 

We are YOU! All parents, faculty, and administrators are members of the SRS Home and School Association – a non-profit, 501(c)(3) organization dedicated to enhancing and enriching the education of students who attend Swarthmore-Rutledge School. 

WHAT WE DO: 

The Home and School Association supports education, enrichment, and fun programs by raising funds and providing volunteers for a variety of activities. 

WHY THAT IS VERY IMPORTANT: 

Many of the programs that make our school a beacon of academic and creative excellence depend upon private fundraising and are NOT supported with School District funds. Home and School is integral to raising the funds that are necessary to run a variety of the enrichment programs for SRS students. 

WE NEED YOU! 

In order for any fundraising efforts to be successful we must first have a robust and effective Home and School run by enthusiastic and involved families. 

Parent involvement is an important part of a positive school experience for children, and all parents are encouraged to become involved with the Home and School Association. There are many opportunities for parent involvement, from one-day events to more long-term volunteer commitments. The following pages provide an overview of each Home & School Representative positions. For more information on all volunteer possibilities call your grade representative, contact our volunteer coordinator or leave your name in the office. 

CHECK US OUT: 

Attendance at Home and School Association meetings can promote a better understanding among parents, teachers, and administrators by providing a forum for discussion and gives parents a window into how your child’s school is run. Keep up with communications about special events by reading the SRS Weekly E-blast and looking at our website, www.srskids.org. 

Home and School Volunteer Positions work in collaboration with the Home and School Co- Presidents, the Executive Board, and SRS Administrators. Each role with the exception of the Vice President and Co-President Roles are asked to volunteer for a minimum of one year. All Chairs are asked to recruit and mentor new chairs to help our transient organization stay organized and moving forward in a productive way. Chairs are encouraged to attend Home and School Meetings to keep all informed on their efforts and needs. 

EXECUTIVE BOARD 

TITLE: Co-Presidents (2 positions) 

  • Mission: To support the academic and fundraising goals of the SRS community by operating an efficient and effective Home & School Association. 
  • Time Commitment (per week/month as applicable): Approximately 20+ hours per month ongoing and varies throughout the year. This position is a three-year term with ascension from Vice President to a two-year term as Co-President. 
  • Tasks 
    • Review H&S program needs with school administration and executive committee and create H&S budget 
    • Review, update, and communicate H&S position positions to all representatives 
    • Review, update, and communicate event guidelines to all program and committee chairs 
    • Approve communications to be made to the general membership, i.e., e-blasts, web postings, social media, announcements, etc. 
    • Formulate H&S meeting schedule and lead meetings 
    • Oversee H&S Executive Committee and lead meetings 
    • Plan and share H&S update to Back to School Night attendees (Sept) and at Kindergarten Parent Orientation (March) 
    • Oversee all H&S representatives in fulfilling the duties of their positions 
    • Proof welcome letter to parents in late July/early August 
    • Complete calendar review with Principal and Administration and the Back to School content packets in August 
    • Report on business that H&S supports to promote donations – information can be culled from meeting minutes, treasurer’s transactions report, etc. 
    • Identify and write paragraph on “Volunteer of the Week” or other thank you features for Volunteers 
    • Collect correspondence regularly from the H&S mailbox in the school office 2 
    • Delegate tasks to as appropriate 
    • Mentor Vice President + Co-Chairs throughout the year to prepare them for Presidency
    • Form nominating committee (as needed) to select new Chairs (as needed)
    • Recruit H&S representatives 
    • Lead and Organize select events see below 
    • Meeting Attendance Required 
    • Home & School Meetings 
    • Home & School Executive Committee Meetings 
    • District Board meetings (as needed; if requesting specific approval or funding on behalf of SRS/H&S) 
  • Events 
    • Attend as many as possible 
    • Organize Back to School Movie Night (with Principal) 
    • Organize Picnic Under the Swings (with Principal) 
    • Organize End of Year Celebration Party 

TITLE: Vice-President

  • Mission: Strategize volunteer opportunities and fulfill duties as assigned to support the continued operation of a robust and effective Home & School Association. 
    • This position is a three-year term with ascension to a two-year term as President: 
    • Vice President spends their first year shadowing presidents and participating in multiple events to gain an understanding of what each role entails and understanding the role of Co-President. 
    • Manage Volunteer Coordinator and report on open positions regularly. 
    • Train on financial guidelines and financial reporting at events 
  • Time Commitment (per week/month as applicable): Approximately 10 hours per month: depends on current activities 
  • Tasks 
    • Manages volunteer coordination efforts 
    • Perform tasks assigned by the presidents 
    • Shadow Presidents to prepare for succession to that role the following year 
    • Attend Home & School Meetings and report on position business 
    • Recruit and mentor position successor the following year as needed 
    • Meeting Attendance Required 
    • Executive Board meetings 
    • Home & School meetings 
    • Events 
    • As many as possible 
    • Coordinates Volunteers 
    • Volunteer Coordinator 
    • Recruit as needed 

TITLE: Treasurer 

  • Mission: To manage the budget of Home and School and keep all records of financial transactions and tax obligations 
  • Time Commitment (per week/month as applicable): 5-10 hours a month 
  • Tasks 
    • To produce and maintain documents and recaps for the budget and cash flow 
    • Partner with Receiving Treasurer to ensure all receipts are accounted for 
    • To collect, reviews and reimburse all receipts of all transactions 
    • To communicate with various committee chairs and issue checks to pay for all Home and School functions 
    • To make available petty cash as needed for all events 
    • To work with the SRS front office on all discretionary accounts 
    • To present a budget report and summary of activities at each Home and School meeting 
    • Manage and oversee as needed cash receipt process at key fundraising events 
    • To consult with knowledgeable advisors and complete paperwork to meet all federal tax reporting obligations 
    • File yearly all required tax documentation, including a 990N e-Postcard or 990 EZ, in accordance with IRS regulations. 
    • Conduct a yearly review in conjunction with the Board Presidents to ensure that SRS operates in a manner consistent with charitable purposes and does not engage in activities that could jeopardize its tax-exempt status.” 
    • Meeting Attendance Required 
    • Home & School Executive Committee Meetings 
    • Home & School Meetings 
  • Events 
    • Attend top on -site fundraising events including Fall Festival and Bingo Night 

TITLE: Receiving Treasurer 

  • Mission: To make accurate and timely bank deposits 
  • Time Commitment (per week/month as applicable): Varies; around events, can be 2-3 hours per week. Overall, approximately 1 hour per week year round. 
  • Tasks 
  • Collect funds from various committees and activities 
  • Verify deposit amounts, stamp checks, make bank deposits 
  • Update tracking spreadsheet and advise Treasurer of each deposit amount and which areas to credit 
  • Monitor PayPal account and transfer funds to bank account 
  • Train event and program chairs on best practices and regulations related to processing payments to SRS Home and School 
  • Attend Home & School Meetings and report on position business 
  • Meeting Attendance Required 
  • Home and School Executive Committee Meetings 
  • Home & School Meetings 
  • Events 
  • Top on -site fundraising events including Fall Festival and Bingo Night 

TITLE: Secretary 

  • Mission: To monitor and record the actions and motions of the Swarthmore Rutledge School Home and School Association for the purposes of a historical record. 
  • Time Commitment (per week/month as applicable): a few hours a month to attend Home and School meeting and for miscellaneous business follow up 
  • Tasks 
    • Attend Home and School Meetings 
    • Record motions of meetings and essence of conversations 
    • Record attendees at meetings 
    • Send out notices of all meetings in the e-blast 
    • Finalize typed minutes and ensure proper posting to web site in a timely manner 
    • Monitor SRS Home and School calendar to ensure we have a manageable flow of events 
    • Complete facility request forms as needed 
    • Maintain Home and School bylaws; ensure annual review (March) 
    • Meeting Attendance Required 
    • Home & School Meetings 
    • Home and School Executive Meetings 

CHAIR POSITIONS 

TITLE: Dimensions in Art Chair 

  • Mission: To provide art enrichment to the SRS community, supplementing the District’s fine arts curriculum with special projects and instruction in art appreciation and art history. DIA maintains the school’s extensive art collection through cataloguing, maintenance and restoration. DIA oversees the 5th Grade Art Project 
  • Time Commitment (per week/month as applicable): Cataloguing, maintenance and website updates – depending on learning curve and restoration requirements 
    • 5th Grade Art Project – 10-15 hours minimum for planning and administration, 20-25 hours minimum for workdays, installation time depending on project needs 
  • Tasks 
    • Responsible for the oversight of planning, administration, budgeting, scheduling, execution, installation and final presentation of the 5th grade art project 
    • Maintain DIA pages on District website 
    • Facilitate maintenance and restoration of existing art collection 
    • Serve as liaison to Art Goes to School 
    • Coordinate volunteers to assist with the above tasks 
    • Meeting Attendance Required 
    • Meet with volunteers, district IT professionals, artists, faculty & school administration when required 
    • Conduct regular meetings with Chair(s) of 5th grade project to coordinate and shepherd this effort 

TITLE: Dimensions in Foreign Language Chairperson 

  • Mission: To afford an opportunity to gain exposure to a foreign language and different culture from skilled instructors through the Globetrotters program. 
  • Time Commitment (per week/month as applicable): The busiest time of year for Globetrotters is registration time, which is August and early September. Time commitment during registration is about 4-6 hours per week. The ongoing management of the program takes about 4 hours a month, and then the end of year event in May takes about 8 hours of planning the 5 hours on the day of the event. 
  • Tasks 
    • Advertise the foreign language program in numerous forums 
    • Coordinate offerings based on demand and teacher availability 
    • Coordinate class dates based on WSSD calendar 
    • Recruit and hire instructors as necessary 
    • Coordinate room, space and time logistics with SRS staff 
    • Prepare and collect registration forms 
    • Monitor payment collections and handle accounting for programs 
    • Manage payments and expenses to ensure a break even financial goal 
    • Process instructor salary payments 
    • Handle on-going communication with parents and foreign language teachers 
    • Prepare for year-end graduation ceremony/party 
    • Prepare parent survey at year-end for feedback on next year’s program 
    • Host Quarterly team meetings 
    • Home & School meetings as needed to report on program status 
  • Events 
    • Present at the first day of each class to address parent questions and help students find their instructor. 
    • End of the year graduation/party 9 

TITLE: Bingo Chair (typically February: two evening sessions (5:30-7:00 and 7:30-9:00)) 

  • Mission: To raise funds for SRS Home & School Association, foster school spirit, and foster fellowship among SRS families and friends. 
  • Time Commitment (per week/month as applicable): One to two months prior, weekly prep and meetings as needed; Week of the event: 10-20 hours; day of event: all day, particularly 3:00 pm (start of set-up) through the event and clean up (10:00 pm) 
  • Tasks (divided up accordingly to the Chair/Committee team) 
    • Publicize the event including preparing posters, flyers, blurb and link for eBlast, social media and announcements 
    • Coordinate sending flyer home with each student to pre register and order raffle tickets and food (if applicable) 
    • Target fundraising goal budgeted for the event and manage expenses 
    • Solicit donations: produce and distribute flyer to donors; work with Principal and faculty donors; contact Grade Reps for grade theme basket donations 
    • Make all arrangements to reserve and prepare space for the event 
    • Arrange for Emcee presence (usually a teacher and/or a parent) 
    • Confirm pizza supplier and rates 
    • Process registrations on school grounds and complete recaps to receiving treasurer 
    • Supplies: make list, check current inventory, buy additional necessary supplies 
    • Coordinate volunteers for event tasks 
    • Manage Bingo Night event: set-up; supervise event; clean-up 
    • Submit all expense receipts in a timely manner 
    • Provide a recap post event of key opportunities or changes of note (if any) 
    • Coordinate Volunteers for the event to help with registration and other tasks 
  • Events 
    • Bingo Night: two evening sessions (5:30-7:00 and 7:30-9:00) 

TITLE: Book Fair Chair (Usually 2-3 People for each Book Fair; Fall & Spring) 

  • Mission: To plan and execute a successful Book Fair; to meet or exceed H&S budgetary expectations and ensure each student has the opportunity to purchase at least one book. 
  • Time Commitment (per week/month as applicable): Two months prior to event, approximately 2-3 hours/week; as fair nears increases to 4-5/week; week of fair 4-6hrs per day 
  • Tasks (divided up accordingly to the Chair/Committee team) 
    • Interact with Scholastic Book Fair Sales Consultant to ensure a successful fair 
    • Update Banner with dates for the event and coordinate with maintenance to have hung approx 1 week prior to the event 
    • Organize support committee, train volunteers, and delegate tasks and coordinate volunteer sign-ups 
    • Create a calendar of timing for the event that helps meet sales expectations for the event (typically 4 days 8:30AM-4PM and 1 evening option) 
    • Manage book inventory: arrival of books, daily orders, restocking 
    • Prepare and distribute various correspondence to teachers and parents 
    • Publicize the event including preparing posters, blurb and link for eBlast, social media and announcements 
    • Set-up and clean-up physical book fair: coordinate with custodians and office staff 
    • Accounting: reconcile daily receipts/calculate overall profits 
    • Open and close registers; deliver cash to H&S treasurer each night 
    • Establish incentive program for books purchased 
    • Establish donation option/partner if desired 
    • Support Book Signing sales as needed throughout the year 
    • Follow up on spending of Scholastic Dollars earned 
    • Host Teacher Sneak Peek (optional; if offering Teacher Wish Lists and Kick-off Event (optional) 

TITLE: Fall Festival Chair (typically 2-3 people) 

  • Mission: To execute a successful and entertaining SRS Fall Festival in early October that brings together students, parents, staff, and administration and raises money for SRS Home and School programs. 
  • Time Commitment (per week/month as applicable): A few hours a week from about three weeks before the Fall Festival until one week after the Festival. 
  • Tasks 
    • Plan activities and layout of the Festival 
    • Publicize the event including preparing posters, flyers, blurb and link for eBlast, social media and announcements 
    • Coordinate sending flyer home with each student to pre order tickets 
    • Target fundraising goal budgeted for the event and manage expenses 
    • Recruit and meet with volunteers to organize individual event activities (4th grade reps handle pumpkin sale and 5th grade reps handle bake sale) 
    • Publicize Festival with flyers, posters, and through H&S (srskids.com website) 
    • Order supplies and place work order with SRS staff for setup 
    • Meet with SRS Treasurer for petty cash/checks 
    • Set-up/tear down the day of Festival 
  • Events 
    • Fall Festival Optional activities: Food trucks, bounce house, DJ, face painting, glitter tattoos, hair wraps, book swap, scarecrow making, pumpkin decorating, games 
  • Coordinates Volunteers 
    • 4th and 5th grade reps recruit their own volunteers and are asked to mentor position successors for the following year 
    • Co-chairs recruit volunteers for all other activities 

TITLE: Family Talent Night Coordinator 

  • Mission: Coordinate a school-wide family talent show in the evening where students, parents, grandparents, etc. can perform together. 
  • Time Commitment (per week/month as applicable): 3-5 hours per week leading up to the event 
  • Tasks 
    • Start promotion one month before event: advertise the event with a flyer and send out information in the weekly E-Blast 
    • Create a Sign-Up Genius form (or other method) for registering talent acts; Distribute form through Grade Reps to all parents 
    • Work with school staff to make sure the stage and sound equipment will be set up for the event 
    • Secure items needed for specific acts, e.g. mats for gymnastics, etc. 
    • Create a schedule for the night 

TITLE: Family Potluck Coordinator 

  • Mission: Coordinate a school-wide family potluck dinner prior to the Family Talent Night 
  • Time Commitment (per week/month as applicable): 3-5 hours 
  • Tasks 
    • Coordinate with Talent Night Coordinator to start promotion one month before event: advertise the event with a flyer and send out information in the weekly E-Blast 
    • Create a Sign-Up Genius form for families to RSVP and note what type of food they are bringing 
    • Work with school staff to make sure the cafeteria will be set up for the event 
    • Decorate cafeteria accordingly 
    • Coordinate any additional activities to entertain (craft, art tour, etc.) 

TITLE: Grounds Chair 

  • Mission: To properly maintain all gardens on the SRS grounds that Home & School has helped create, including 6 living memorials, numerous ornamental gardens, the Sparrow tree house, and the main playground. 
  • Time Commitment (per week/month as applicable): 2-4 hours/month during gardening season 
  • Tasks 
    • Recruit and manage Grounds Committee members 
    • Annually inspect outdoor art projects and let Dimensions in Art know of problems 
    • Biannually inspect structures and submit work orders for damaged equipment 
    • Request mulch from borough for Spring planting 
    • Ensure that campus gardens are well maintained 
    • Ensure that playground equipment is in good condition and report on needed repairs 
    • Maintain grounds catalog and perennial inventory 
    • Identify expert horticulturalists willing to consult for free 
    • Attend Home & School Meetings and report on position business as needed 

TITLE: School Directory Editor 

  • Mission: To produce a comprehensive and accurate directory of all SRS families for family and staff use 
  • Time Commitment (per week/month as applicable): August-early October. Approximately 10 hours/week during the beginning of school when updates are made, thereafter approximately 5 hours/week 
  • Tasks 
  • Contact front office staff to update previous year’s directory information, including student handbook, class lists, general information, activities by grade, and staff lists 
  • Contact student body via email to confirm listings are up-to-date; update student database as needed 
  • Contact student body without email (or new students) using printed directory information form; update student database as needed 
  • Contact Home & School presidents for H&S calendar and list of volunteers 
  • Coordinate with printer to update information and produce directory 
  • Act as liaison between the school and the printer. Send printer all updated information and check over proofs to make sure all information is accurate before printing 
  • Coordinate the Directory Cover Art contest and select the grade winners 
  • Collect orders for directory and distribute directory once have in hand 
  • Attend Home & School Meetings and report on position business as needed 
  • Recruit and mentor position successor the following year as needed 
  • Events 
    • Directory Distribution (ideally Back to School Night) 
  • Coordinates Volunteers 
    • To assist with order processing and distribution

TITLE: School Directory Sales Chairperson 

  • Mission: To sell ads for the SRS Directory to appropriate companies/groups. To grow the ad revenue and to make it a self-sustaining endeavor. 
    • Time Commitment (per week/month as applicable): 
    • Mid-June-August: approximately 4-5 hours per week from mid-July to mid- September for email sales and follow-up; additional hours the last week before approval and printing. 
  • Tasks 
    • Recruit volunteers to work as a team on sales (optional) 
    • Sell ads via email (majority of sales via Internet) 
    • Sell ads in person 
    • Collect money 
    • Collect ads 
    • Work with our team on any ads that need to be developed 
    • Work with printer on delivering ads and placement of ads 
    • Meet with team to discuss advertisers and roles of team 
    • Review directory ads for accuracy and placement 
    • Deliver money to receiving treasurer 
    • Collect any remaining money and deliver (repeat as needed) 
    • Coordinate ad placement with Directory Editor 
    • Brainstorm ways to increase exposure for advertisers; maintain a list on srskids.org 
  • Events 
    • Back to School Night to distribute directories

TITLE: Spirit Night Chair 

  • Mission: Raise funds and create community connection opportunities or SRS Home and School through dining .and group activities. 
  • Time Commitment (per week/month as applicable): 2 hours attendance at each Spirit Night Event (held during evenings), plus 2 hours prep time for each event (which can be done from home via phone/online). Events are spaced out throughout the school year. 
  • Tasks 
    • Schedule and plan SRS Spirit Nights for the school year and submit dates for school calendar 
    • Recruit volunteers to help lead individual events as needed 
    • Promote Fundraiser Events through school flyers, social media, and e-blasts 
    • Attend Home & School Meetings and report on position business quarterly 
  • Events 
    • Current Spirit Night line up: 
    • Restaurant: Swarthmore Pizza, Iron Hill, Panera, Chipotle, Rita’s Water Ice 
    • Experiences: Ice Skating, Urban Air 
    • Come up with new ideas or opportunities as needed! 
  • Coordinates Volunteers 
    • Spirit Nights to help with admission, food/snacks, and raffle sales (optional) 
    • Businesses provide own staff at events. 

TITLE: Corporate Fundraising Chair 

  • Mission: Raise funds for SRS Home and School through corporate sponsorships both at the school and individual level. 
  • Tasks 
    • Promote Corporate Fundraisers Box Tops, Giant A+ program, Amazon Smile, Corporate Matching, etc. through school flyers, SRS website, e-blasts, and social media 
    • Collect, clip, submit Box Tops for Education labels twice yearly (Fall, Spring) 
    • Register Giant Bonus Card numbers online at start of school year (Sept-Oct) 
    • Explore new corporate sponsorship opportunities…i.e. Target, etc. 
    • Maintain a contact list of businesses that donate to SRS fundraisers 
    • Send out contracts, confirmations, thank you letters as necessary 
  • Events/Programs 
    • Giant A+ School Rewards Program 
    • Box Top$ for Education Program 
    • Amazon Smile 
    • Corporate Matching 
    • Come up with new ideas or opportunities as needed! 

TITLE: Spirit Wear Chair 

  • Mission: To promote positive school spirit and pride by ensuring that every SRS family has the opportunity to buy SRS clothing and accessories through a successful Spirit Wear campaign 
  • Time Commitment (per week/month as applicable): About 15 hours per sale to coordinate and distribute all Spirit Wear orders; a few hours throughout the rest of the year as necessary 
  • Tasks 
    • In September, meet with vendor, pick new designs as needed, review pricing, selections, and website with vendor; keep in mind target fundraising goal when establishing prices and choosing products 
    • Publicize the event including preparing posters, blurb and link for eBlast, social media and announcements 
    • Be point person between vendor and SRS customers 
    • Complete orders: orders are delivered to SRS office, you are responsible for double checking that all orders are delivered and then sending them home via child 
    • Follow up with miscellaneous issues throughout year, i.e. swapping shirts due to size issues, helping place orders for new families who join the school after the initial order has been distributed, etc. 
    • Identify additional ordering opportunities at school events throughout the year 
    • In March/April, finalize sales for spring spirit wear sale. Same procedures as in the fall. 
    • Attend Home & School Meetings and report on position business as needed 
  • Events 
    • Available to sell at all SRS fundraising events (as needed) 

TITLE: Swarthmore Rotary Fun Fair Chair (Community Event Held in May) 

  • Mission: To represent and promote SRS to the Swarthmore community at the annual Swarthmore Fun Fair 
  • Time Commitment (per week/month as applicable): approximately 10 hours in the month leading up to the event in mid May. 
  • Tasks 
    • Fill out registration form and make payment to Fun Fair organizers 
    • Strategize activities: popsicle sale, craft, dunk tank recruitment and coordination 
    • Add additional games and activities as needed/desired to reach fundraising and engagement goal 
    • Gather supplies including tables and tents 
    • Recruit volunteers to help on that day at the event 
    • Oversee the event including leading SRS community in the Rotary Parade 
    • Deliver proceeds to Receiving Treasurer that evening 
    • Return supplies to SRS 

TITLE: Dimensions in Service and Social Civics (Formerly Social Studies + Community Service) 

  • Mission: Supplements the social studies curriculum at SRS through curricular and extra- curricular activities. 
  • Time Commitment (per week/month as applicable): 9-10 hours/month throughout the year (heavier concentration in November, January, March, and April) 
  • Tasks 
    • Organize and coordinate an event that teaches students about the voting process (could be mock election, costume vote, or another option developed by the committee) 
    • Recommend service projects for MLK Day happening in the local community 
    • Recommend and maintain a list of service projects that can be completed at the class level 
    • Organize 1-2 school wide service projects during the school year 
    • Organize International Night where families host tables representing their country of choice 
    • Attend Home & School Meetings and report on position business as needed 
    • Coordinates Volunteers for programs and events 
  • Events 
    • SRS Mock Election 
    • School-wide service projects 
    • International Night (every other year) 
    • Start promotion one month before event: advertise the event with a flyer and send out information in the weekly E-Blast 
    • Create a Sign-Up Genius form for registering table hosts, greeters, set-up team, musicians 
    • Work with school staff to make sure tables/chairs/equipment will be set up for the event 

TITLE: Dimensions in STEM (Science, Technology, Engineering, Math) Chair 

  • Mission: To engage and excite students, families and the SRS community through STEM topics and activities 
  • Time Commitment (per week/month as applicable): 2-3 hours per week, more during event season 
  • Tasks 
    • Plan, staff, market and implement STEM Night (usually in November) 
    • Serve as Liaison for teacher-driven classroom activities as needed 
    • Assess any STEM-related teacher needs through direct conversation or survey 
    • Encourage parental participation in classroom visits (classroom demonstrations, discussions, career days) 
    • Develop new STEM-based activities to augment the classroom experience 
    • Attend Home & School Meetings and report on position business as needed 
    • Coordinate volunteers 

TITLE: Dimensions in Sustainability Chair 

  • Mission: To provide supplemental education and activities in areas of environmental science and sustainability, working in conjunction with the SRS Principal, Teachers, Staff and Parents. As a member of the Sustainability Committee – to help measure the District’s progress and report results to the community. To help the school implement the WSSD sustainability statement: 
    • The Wallingford-Swarthmore School District Sustainability Committee recognizes the importance of protecting the natural environment to ensure a healthy and viable future for our children. 
    • Toward that end, the Sustainability Committee seeks to: 
    • Identify and recommend ways the District can use resources more efficiently 
    • Promote and help coordinate sustainable practices throughout the District 
    • Support K-12 sustainability and environmental education initiatives 
  • Time Commitment (per week/month as applicable): Varies throughout year 
  • Tasks
    • Coordinate with key community leaders regarding sustainability issues, including SRS Principal, District Administrators, Swarthmore Borough officials, and outside vendors 
    • Paper Reduction Project: Continue/encourage reduction of paper waste, multiple flyers etc. 
    • Reusable Cups/Water Jugs: Provide and encourage use of reusable cups/water jugs for all class/school-wide parties and events; store in H&S closet; collect cups at end of year 
    • Submit upcoming year budget by March/April 
    • Manage all aspects of the following events/activities, including recruiting representatives where appropriate to plan, implement, and oversee each area: 
    • First Grade Plate Project** or equivalent event to learn about reducing waste 
    • Event Recycling 
    • Earth Day/Month activities 

TITLE: Teacher Appreciation/Hospitality 

  • Mission: To show appreciation to our teachers by providing them a treats and meals two-three times a year: Key events a dinner in the fall during Back to School Night and a lunch in the spring for Teacher Appreciation Day. Monitor the Teacher Lounge and coordinate efforts to enhance as needed to meet the teachers needs. 
  • Time Commitment (per week/month as applicable): 10 hours per event 
  • Tasks 
    • Prepare blurb and link for eBlast, social media and announcements 
    • Organize donations for food 
    • Recruit volunteers to help serve and clean up 
    • Prepare food and drink service 
    • Attend Home & School Meetings and report on position business as needed 
    • Organize and manage volunteer sign-up opportunities at key school events 
  • Events 
    • Fall Back to School Night dinner 
    • Spring luncheon 
    • Winter Coffee Break 
  • Coordinates Volunteers 
    • Recruit volunteers and coordinate schedules using www.signupgenius.com 

TITLE: Website Editors 

  • Mission: Keep www.srskids.org website up to date using the WordPress software installed for the site. 
  • Time Commitment (per week/month as applicable): 10 hours initially to get the website setup for the start of the school year; average of 1 hour/week for the rest of the year 
  • Tasks 
    • Update news post for the site 
    • Upload documents and photos for the site 
    • Keep Home & School calendar up to date 
    • Keep Home & School volunteer assignments up to date. 
    • Maintain donations totals to be displayed on the site (WordPress provides a form to make it easy to keep this updated) 
    • Add and update menu items on the site 
    • Add new pages, as needed 
    • Partner with the Publicity Chair to acquire content 

TITLE: Volunteer Coordinator 

  • Mission: To gather a list of volunteer information through various recruitment methods in order to assist position chairs with volunteer placement throughout the year 
  • Time Commitment (per week/month as applicable): 6-7 hours during first two weeks of school, a few hours per month throughout the school year 
  • Tasks 
    • Prepare, distribute, and collect volunteer forms from First Day packets 
    • Prepare blurb and link for eBlast, social media and announcements 
    • Enter volunteer form information into spreadsheets according to area of interest and distribute appropriate volunteer lists to respective chairs 
    • Coordinate with Publicity Chair to use marketing opportunities to also recruit volunteers 
    • Distribute to Chairs lists of volunteers interested in specific events 
    • Utilize available methods to recruit volunteers such as through Back-To School Night, the weekly e-blast, posting notices on Facebook, and working with grade reps to distribute volunteer requests through the classrooms 
  • Events 
    • Volunteer Coordinator will choose several events to attend throughout the year, with input from Vice President, such as Back to School Night 
    • Manages school-wide volunteer contact information and supports all requests from position chairs for volunteer support information 
    • Partners with Home & School Vice President 

TITLE: Publicity Chair (new for 2020/2021) 

  • Mission: Manage all internal and external efforts to create a positive branding of SRS Home & School and to educate the SRS and local community about the mission and activities of Home & School 
  • Time Commitment (per week/month as applicable): Several hours per month throughout the school year 
  • Tasks 
    • Own a publicity plan that considers photo ops, SRS event list for marketing ops, press release topics, and strategies to market Home & School 
    • Coordinate with Volunteer Coordinator to use volunteer recruitment opportunities to also educate parents about the mission and activities of Home & School 
    • Coordinate photography efforts at SRS events and share accordingly with website editors, e-blast editors, District Social Media Manager, Social Media, and the Swarthmorean. 
    • Act as liaison for website updates: collect content changes from faculty, administration, and H&S reps and forward information to website coordinator in a timely manner 
    • Ensure all photos do not include anyone on the no photo list (See School Admins for the list) 
    • Update WSSD Instagram page with SRS content according to Social Media Manager Guidelines 
  • Events 
    • Publicity Chair will choose several events to attend throughout the year and recruit photography volunteers to capture photos as needed 
    • Works with Home & School Presidents, Works with District Social Media Manager 

GRADE REPRESENTATIVES

TITLE: Kindergarten Representative 

  • Mission: To act as liaison between Home & School and kindergarten homeroom parents, teachers, and administration. Support kindergarten homeroom parents and teachers as requested. ***see below 
  • Time Commitment (per week/month as applicable): a few hours a month, ongoing throughout school year. 
  • Tasks 
    • Compile contact list of all kindergarten teachers and homeroom parents 
    • Respond to requests from Volunteer Coordinator to recruit volunteers as needed 
    • Organize grade-wide events (see list below): compile supplies list with teacher input; solicit donations and volunteers; oversee implementation on event day. 
    • Order books from Scholastic Book Company to give to incoming Kindergartners at testing 
    • Report relevant information from Home & School meetings to homeroom parents and teachers 
    • Serve as Grade Rep each year through 5th grade as the children age up 
    • Home & School Meetings as needed 
    • Meet with Kindergarten teachers in September and throughout year as necessary 
    • Events 
    • Kindergarten specific: Halloween Parades, Gingerbread Houses, Zoo, End of Year Party 
    • SRS events as needed 

TITLE: First Grade Representative 

  • Mission: To act as liaison between Home & School and first grade homeroom parents, teachers, and administration. Support first grade homeroom parents and teachers as requested. 
  • Time Commitment (per week/month as applicable): a few hours per month 
  • Tasks 
    • Help recruit homeroom parents (BTS Night, e-blast, direct class solicitation as needed) 
    • Compile contact list of all first grade teachers and homeroom parents 
    • Help homeroom parents gather forms and information for class business 
    • Coordinate Reusable Plate Project details below (if needed) 
    • Respond to requests from Volunteer Coordinator to recruit volunteers as needed 
    • Solicit donations for Bingo Night themed first grade basket through homeroom parents 
    • Report relevant information from H&S team back to homeroom parents and teachers 
    • Each grade rep will serve up in the following grade the next year 
  • Events 
  • Assist homeroom parents with class events as necessary 
  • Coordinates Volunteers 
  • Reusable Plate Project or similar project if applicable 
  • Project: To educate children and parents about reusing materials and reducing waste at class parties by having each first grader produce their own plate to use through all SRS years. 
  • Collect money and pass onto receiving treasurer 
  • Identify new students in grades 2-5 or mid-year and coordinate their plate production 

TITLE: Second Grade Representative 

  • Mission: To act as liaison between Home & School and second grade homeroom parents, teachers, and administration. Support second grade homeroom parents and teachers as requested. 
  • Time Commitment (per week/month as applicable): a few hours per month 
  • Tasks 
    • Help recruit homeroom parents 
    • Compile contact list of all second grade teachers and homeroom parents 
    • Respond to requests from Volunteer Coordinator to recruit volunteers as needed 
    • Solicit donations for Bingo Night themed second grade basket through homeroom parents 
    • Help organize Asia Week activities for the First and Second Grade students in March 
    • Report relevant information from H&S meetings back to homeroom parents and teachers 
    • Attend Home & School Meetings and report on position business as needed 
    • Each grade rep will serve up in the following grade the next year 
  • Events 
    • Assist homeroom parents with class events as necessary 
    • Help Organize Asia Week in March 

TITLE: Third Grade Class Representative 

  • Mission: To act as liaison between Home & School and third grade homeroom parents, teachers, and administration. Support third grade homeroom parents and teachers as requested. 
  • Time Commitment (per week/month as applicable): a few hours per month 
  • Tasks 
    • Help recruit homeroom parents 
    • Compile contact list of all third grade teachers and homeroom parents 
    • Ensure that homeroom parents organize emergency phone tree 
    • Respond to requests from Volunteer Coordinator to recruit volunteers as needed 
    • Solicit donations for Bingo Night themed third grade basket through homeroom parents 
    • Serve as Grade Representative for African Dance (see below) 
    • Report relevant information from H&S meetings back to homeroom parents and teachers 
    • Attend Home & School Meetings and report on position business as needed 
    • Each grade rep will serve up in the following grade the next year 
  • Events 
    • African Dance: Assist the third grade teachers and Jeannine Osayande and the Dunya Performing Arts group. Typically in May with the show on the last Friday in May 
    • Check in with third grade teachers about when they will begin their planning meetings and ask what you can do to help 
    • Photograph all classes and as many students as possible at practices and lessons, particularly the final rehearsals with the costumes and the mask demonstration 
    • Use the photos to put together a slide show in a program compatible with school computers or make arrangements for one of the teachers to put it together 
    • Provide water for dancers on all rehearsal days and order lunch and bring it to school for performance day 

TITLE: Fourth Grade Class Representative 

  • Mission: To act as liaison between Home & School and fourth grade homeroom parents, teachers, and administration. Support fourth grade homeroom parents and teachers as requested. 
  • Time Commitment (per week/month as applicable): a few hours a month 
  • Tasks 
    • Help recruit homeroom parents 
    • Compile contact list of all fourth grade teachers and homeroom parents 
    • Respond to requests from Volunteer Coordinator to recruit volunteers as needed 
    • Organize Unicef contributions (@ Halloween): order boxes, give boxes to three local preschools, collect boxes from preschools and SRS students, exchange coins at bank for check/paper cash etc.; submit donation recap to Home and School Receiving Treasurer and Treasurer so they can deposit money and make payment to UNICEF 
    • Organize pumpkin sale at Fall Fair (details below) 
    • Solicit donations for Bingo Night themed fourth grade basket through homeroom parents 
    • Report relevant information from H&S meetings back to homeroom parents and teachers 
    • Attend Home & School Meetings and report on position business as needed 
    • Each grade rep will serve up in the following grade the next year 
    • Pumpkin Sale Notes: 1-2 hours of event planning; 1-2 hours after school on event day (2:45-4:45) and the night of the festival 
    • Order pumpkins and schedule delivery – this is usually done by Fall Festival chair, but the Pumpkin Sale Chair should be in touch with that person on this point 
    • Wash and weigh pumpkins 
    • Organize adults and 4th graders to help wash pumpkins 
    • Organize adults and 4th graders to help setup and sell at the Fall Festival 
    • Manage the sale at the Fall Festival; collect tickets 

TITLE: Fifth Grade Class Representative 

  • Mission: To act as liaison between Home & School and fifth grade homeroom parents, teachers, and administration. Support fifth grade homeroom parents and teachers as requested. To plan and implement special events for kids’ final year at SRS and assist with additional fundraising. 
    • Note: Because this year’s representative carries more responsibility than the lower grade representatives the position is best shared among 2-3 parents. See Volunteers section below. 
  • Time Commitment (per week/month as applicable): Varies with pending events, etc. 
  • Tasks 
    • Help recruit homeroom parents if requested by the teacher 
    • Compile contact list of all fifth grade teachers and homeroom parents 
    • Respond to requests from Volunteer Coordinator to recruit volunteers as needed 
    • Conduct New Student Tours in August 
    • Organize special fifth grade events/fundraisers – see Events section below 
    • Assist with Yearbook production as necessary 
    • Oversee creation of the slideshow for “Moving Up” Ceremony 
    • Assign a parent to buy gifts for band/choral directors for the concerts in December and May and for other teachers as needed 
    • Solicit donations for Bingo Night themed fifth grade basket through homeroom parents 
    • At end of year ensure that each fifth grader takes home his/her reusable plate 
    • Report relevant information from H&S meetings back to homeroom parents and teachers 
    • Attend Home & School Meetings and report on position business as needed 
    • Meet with fifth grade teachers at beginning of school year to review activities/events and appoint one teacher as the Rep Liaison 
  • Events and Projects 
    • Fifth Grade Bake Sale at the Fall Festival – Fifth Grade Bake Sale at Bingo Night
    • Fifth Grade Yearbook
    • Thank You Gifts for teacher and helpers – Fifth Grade Pool Party 
    • Moving Up Ceremony Slideshow – Moving Up Dance 

TITLE: Homeroom Parent (typically 2 per class) 

  • Mission: Facilitate an enjoyable and fun environment for students in social class events 
  • Time Commitment (per week/month as applicable): Approximately 2-3 hours per month, ongoing throughout the year. 
  • Tasks 
    • Work with class teacher to set priorities and processes 
    • Plan class parties: solicit parents to provide games/activities/snacks and volunteer at party 
    • Distribute messages from H&S and grade reps to class parents 
    • Help provide any assistance in the classroom that the teacher requests 
    • Document class activities for Homeroom Parent Resource Guide 
    • Plan Halloween, Winter, Valentine’s Day, and Year-End Class parties 
    • Recruit class parents to volunteer at parties and/or provide supplies
 

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